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Consultoria 1. All rights reserved. More often, they are not known in detail when the purchase order is created and are entered only in Invoice Verification on the basis of the invoice. You need to test both possibilities. You can either settle delivery costs together with goods items, or you can enter an invoice containing only delivery costs.

Figure Planned Delivery Costs Planned delivery costs are delivery costs that were agreed with the vendor, a freight forwarding agent, or a customs authority before the purchase order was made, and that are therefore already entered when you enter the purchase order.

You enter them item-by-item in the purchase order. They are assigned accordingly at invoice receipt. The advantage of planned delivery costs is that the delivery costs become a part of the valuation of a material at goods receipt, or - for a purchase order with account assignment - are debited to the account assignment object.

When planning the delivery costs in the purchase order, you can enter a specific vendor for the delivery costs such as a freight vendor or a customs authority. However, in Invoice Verification, these delivery costs can also be posted to a different invoicing party if you enter the different vendor on the Detail tab page. Depending on the origin type, you can set up a specific clearing account in Customizing.

This clearing account is balanced when the corresponding invoice is posted. If price differences do arise, these are treated in the same way as price variances for ordered materials. Figure Unplanned Delivery Costs Unplanned delivery costs are delivery costs that were not agreed upon in the purchase order and that are first entered upon invoice receipt.

When you enter the invoice, you enter the total amount of the unplanned delivery costs on the Detail tab page. During automatic distribution to the invoice items, the amounts in the items are automatically increased by the delivery costs part when you post the invoice, and therefore are treated as price variances.

However, the system does not perform a price check after automatically distributing the delivery costs. Unplanned delivery costs that were distributed to individual items are not listed separately in the PO history. They are already a part of the calculated value. You can only post an invoice containing only unplanned delivery costs with reference to a purchase order, if at least one invoice has already been posted for the purchase order. Otherwise all the invoiced values would be zero, and it would not be possible to distribute the delivery costs.

Figure Distribution of Unplanned Delivery Costs The system apportions the unplanned delivery costs to the items in proportion to the total value invoiced so far and the values in the current invoice. You can also distribute unplanned delivery costs manually to individual invoice items, by changing the amounts of the invoice items.

Since in this case the delivery costs are entered in the same way as price variances, the system performs a price check, and the invoices are blocked wherever the tolerances set in Customizing are exceeded. The way in which the system posts unplanned delivery costs depends on the settings in Customizing. During automatic distribution, the unplanned delivery costs are posted according to the price control.







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